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We have added a new feature: Flexible benefits management is now in the system and different benefit items can share the same total limit.

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Our expense reimbursement management system controls the application and approval process to help speed up and accurately refund employee reimbursement requests. Local and foreign currency claims can be seamlessly included in the same application. Employees can choose to receive the claim in their preferred currencies. Local and foreign VAT/GST/TAX amounts can be captured in each expense item.

The system can follow your company policies to apply claim limits on each application, allowing you to restrict the submission of excess claims. There is no limitation on the number of claim items the system can support. We recommend you separate claim items based on each claim’s tax nature to simplify tax declarations.

We provide clear visibility of real-time essential information like expense claim entitlements, claims incurred and eligible balances to claim. This includes a reminder for those flexible benefit amounts that that may be forfeited.

The system supports a maximum of 5 approval levels with each level allowing multiple approvers. Everyone with requisite access can see easily identify the application status and which individuals still need to approve the request.

The expense reimbursement approval process is driven by automated email notifications. Approvers will receive an email when it is their turn to process a request and applicants receive an email informing them of the result.

The administrator can assign reimbursement payments for payroll processing.

Providing employee expense reimbursement management solutions to businesses of all sizes

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Administrator Role

System Setup

  • Set up claim types and policies and grant claim eligibility.
  • Create user information, claim approval structure and a notification list once a claim is approved.
  • Set up claim delegation for other approvers for a certain period.

Employee Expense Reimbursement Management

  • Process employee reimbursement claims if administrator approval is required.
  • Track all employee claims in a consolidated calendar view.
  • Easy access to all employee claim details, e.g. entitlements, balances etc.
  • Generate a claim summary and detailed reports based on the selected timeframe.
  • Export expense claim payment reports for payroll processing.
  • Apply claims on behalf of employees, with no approval required.
  • Generate claim applications detail log for audit purposes.

Manager Role

Employee Expense Claim Management

  • Receive email notifications when employees apply for expense claims.
  • Process employees expense claims applications.
  • Track employees expense claims in a consolidated calendar view.
  • Easy access to all employees expense claims details, e.g. entitlements, balances etc.
  • Apply for expense claims on behalf of employees (following the current approval process).
  • Access expense claim policies applicable for each employee.
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Employee Role

Expense Reimbursement Application

  • Access expense details (e.g., entitlements and balances) at any time.
  • Apply, modify and withdraw expense claim applications which are subject to approval.
  • Get notification emails once expense claim applications are processed.
  • Check expense claims for payment dates.
  • Access expense claim policies applicable to themselves.

Lack time for implementation?

An easy to follow wizard will help get your implementations done smoothly. Don’t have the time for a DIY approach?
No problem! Just ask us to implement the service for you while you focus on other critical business needs.

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Never mess with employee expense reimbursement again

Your staff will get the expenses refunded faster and be more motivated to do well for the company.